UNDCP I.R. Iran - PROJECT MONITORING SHEET

 Annex 3

OUTPUT

ACTIVITIES

WORKPLAN

VER

PROBLEMS & SOLUTIONS

FINAL OUTPUT

SCH

COMP

PROBLEM

SOLUTION

SRC

VER

Output 1: 

DCCU is to be involved in 18 months pilot coordination and planning among the ECO Member States.

Activity 1.1: 

a) Organizing & debriefing session by UNDCP consultant to ECO Members.

b) NPO & PA contracts started

Activity 1.2: ECO/DCCU is physically installed. Expendable & non-expendable equipment purchased. 

Activity 1.3: ECO/DCCU is officially opened.

Activity 1.4: ECO Member States focal points appointed.

Activity 1.5: ECO Member States drug control information is submitted.

Activity 1.6: DCCU officers’ basic computer and internet training

Activity 1.7: Semi-annual progress report is prepared and forwarded to UNDCP and EC HQs in Brussels.

Activity 1.8 & 1.9: Organization of Task Force Meeting 1 and 2 including consolidated agenda and invitations.

Activity 1.10: Task Force Meetings conclusion formulated

Activity 1.11: ECO staff to visit ECO Member States.

Activity 1.12: Preparation of draft country profiles (Document 1) and consolidated report (Document 2)

Activity 1.13: Document 2 (country profiles) and 3 (consolidated report) forwarded to national focal points for their comments and appear at DCCU website.

7.1999

7.1999 to 6.2000

7.1999 to

12.1999

7/1999

8.1999 to 

1.2000

1 to 7

,2000

10.1999

& 3.2000

6/2000

3.2000

3.2000

8 to 9,1999

10.1999 to 1.2000

11 to 12, 1999

7.1999

10/2000

10/2000

7/1999

10.2000

10. 2000

10.1999

& 3.2000

1/2000

2.2000

3.2000

4 to 5, 2000

10.2000

RT

NN 

NN/ RT

RT

RT 

RT

RT

RT

RT

RT

RT, NN, FP

RT

Long delay in MS appointment.

2 MS delay submitting reports

Arrangement with MS very time consuming

Lack of  timely coordination among MS and PO

PO not able to provide report according to Schd.

Continued follow ups with MS MFAs and local embassies

Continued follow ups with MS MFAs and local embassies

Continued follow ups with MS MFAs and local embassies.

PO to prepare Doc. 1 & 2 before end of 1^st phase 

Output shifted to 2000 

PO/ FO

PO

PO/ FO

PO

PO/ FO

PO

PO 

PO/ FO 

PO/ FO

PO/ FO

All national focal points appointed 

Information flowing to DCCU

Focal Points appointed.

Task completed.

Task completed.

Task completed.

Task completed

Missions by DCCU project coordinator and ECO computers expert to all ECO countries

Task completed.

Report on missions produced and circulated to all ECO MSs, DCP HQs and EU

Reports finalised and forwarded.  

Activity 1.14: DCCU establishes internship programme

Activity 1.15: DCCU secured website developed.

Activity 1.16: Website address and secure password are disseminated to donor community. 

Activity 1.17: Setting up of DCCU ECO Member States computerized network (purchasing, installing computer equipment –training)

Activity 1.18: ECO staff missions to UNDCP HQs, ICPO – Interpol HQs, & CCM.

Activity 1.19: Discussion between UNDCP & ECO/DCCU for second support phase of the project and formulation of project with UNDCP assistance 

Activity 1.20:  PPER drafted with assistance of UNDCP office (and forwarded to EC HQs)

Activity 1.21: Consolidated reports and country profiles are published at website and disseminated.

Activity 1.22: Glossary of drug control institutions in ECO region is prepared

Activity 1.23: The glossary and DCCU Task Force Meetings’ conclusions published on website.

Activity 1.24: Drafting and publication of the 1999-2000 Regional Drug trends publication  

Activity 1.25:  Updating country profiles.   

10.1999 to 7.2000

10 to 12, 1999

12, 1999

12,1999

10.1999

7 to 10, 2000

7,2000

5 to 7, 2000

3, 2000

3, 2000

3 to 5, 2000

5 to 7, 2000

5.2000 to 7.2000

1.2001

7,2000

8, 2000

12.2000

12.2000

NN

RT

Technical problems in receiving countries 

As above

As above 

PO not completed the activity due to delays in other activities 

PO not completed the activity

PO not completed the activity due to delays in other activities

The secure site has been replaced by normal site. Full secure site shifted to 2^nd phase 

A DCCU ECO web site will be established pending the setting up of the secure web site 

Activities shifted to 2001due to tech. complexity and timing req.

Activities shifted to 2^nd phase due to tech. complexity and timing req.

FO prepared the PPER

Activities shifted to 2^nd phase due to tech. complexity and timing req.

PO/

FO

PO/

FO

PO/

FO

PO/

FO

FO

PO/ FO

PO/

FO

PO/

FO

PO/

FO

FO

PO/ FO

Task completed.

Activity moved to Phase II.

Activity moved to Phase II

Activity moved to Phase II.

Activity moved to Phase II.

Project Proposal finalised/approved by ECO MS  and forwarded to HQ and EC.

Activity moved to 2001/2^nd phase

Task completed.

Activity moved to 2001/2^nd phase

Task completed.

Draft updates forwarded to Member States and UNDCP HQ

Activity 1.26: Tripartite meeting is organized with assistance of UNDCP Tehran.  Tripartite terminal report is finalized 

Activity 1.27: Updated country profiles and consolidated report are disseminated to the national focal points and published on website.

Activity 1.28: Drafting of second project phase and submission to member states for approval.

7, 2000

7, 2000

7, 2000

2001

PO not completed the activity due to delays in other activities

Activities shifted to 2^nd phase due to tech. complexity and timing req.

PO/ FO 

PO/ FO 

Reports were disiminated. Website publication activity moved to Phase II.

PD text forwarded to HQ. Text to be signed by ECOSecretary and HQ Secretary General in 2001.   

OUTPUT

ACTIVITIES

WORKPLAN

VER

PROBLEMS & SOLUTIONS

FINAL OUTPUT

SCH

COMP

PROBLEM

SOLUTION

SRC

VER

Output 1:

A regular flow of information and analysis on illicit drug supply from National Focal Points to the Drug Control Coordination Unit of the ECO Secretariat and vice versa;

Output 2:

A regular flow of information and analysis on illicit drug demand from National Focal Points to the Drug Control Coordination Unit of the ECO Secretariat and vice versa

Output 3:

Improved operational cooperation among national drug control agencies resulting in joint supply reduction operations

Output 4: . Improved technical skills of national drug control agencies in dealing with trans national criminal organizations

Output 5: .  Setting up of a first institutionalized forum for regional drug demand reduction;

Output 6: . Comprehensive information on the drug situation in the ECO region is available to ECO Member States, other counterparts, e.g. UNDCP

Output 7: Other Exercises

Activity .1.1: NPO, Computer  & Web Operator, Support Assistance/secretary and Local Assistance contracts started.

Activity 1.2 Study tour by DCCU staff to UNDCP Vienna HQs and Interpol HQs – 2staff 2working weeks

Activity 1.3: Setting up of DCCU ECO computerized network (purchasing, installing computer equip.–training, soft ware, and expandable items for 11 sites)

Activity 1.4: Procurement & installation and maintenance of non-expandable equipment for DCCU (1 computer, 1 printer, 1 scanner 1 modem & 1 photocopier) plus soft ware, and expandable computer items.

Activity 1.5.:Secured website address & password is established & disseminated to EU donor community & ECO Member States. Satellite & internet connection for 2 years internet access.

Activity 1.6 Definition of formats for info transmission

Activity 1.7 .Compilation and analysis of info received and retransmission to National Focal Points.

Activity 1.8. Running of DCCU operations Local office /project costs (vehicle costs, consumables, and other services) and sundries.

Activity 2.1 Preliminary compilation of existing information on DDR in the Eco Member States by  DCCU – ECO secretariat

Activity 2.2 Identification by appointed National Focal Points of national DDR experts responsible for communicating with DCCU ECO as DDR issues are concerned;

Activity 2.3 Organization of two regional gathering for DDR appointed experts focusing on DCCU and DDR services in the ECO Region

Activity 2.4 Definition of standard formats to be used for providing DCCU with info and analysis on national DDR situations

Activity 2.5 Preparation and inclusion into the ECO DCCU web site of DDR info provided

Activity 3.1 Organization and holding of two meeting of ECO member States Drug Supply Reduction National Focal Officers at ECO Secretariat one week for two representatives per country (20), DCCU and ECO Secretariat staff (2), UNDCP staff (2), travel, DSA, interpreters, conference costs

Activity 3.2 Definition by National Focal Points of areas of possible operational cooperation;

Activity 3.3 Agreement on mechanism and modalities required for launching an implementing joint drug supply reduction operations.

Activity 4.1Definition of narcotic control training priorities common to ECO Member States;

Activity 4.2. Adoption of a training calendar including training exercises for ECO national Focal points

Activity 4.3. Definition of criteria for the identification and selection of national candidates

Activity 4.4 implementation of two training exercises for national SR Officers on technical matters related to drug supply reduction - 2 exercise of one week for two representatives per country (20), DCCU and ECO Secretariat staff  (2), UNDCP staff (2), travel, DSA, interpreters, conference costs.  training exercises

Activity 5.1  Organization by DCCU and the DDR experts appointed by National Focal Points of two regional meeting on DDR in the ECO region focusing on the establishment of a DDR network at the ECO scale one week for two representatives per country (20), DCCU and ECO Secretariat staff (2), UNDCP staff (2), travel, DSA, interpreters, conference costs

Activity 5.2 Carrying out of the exercise which will have to formulate recommendations on the content and the mandate of  a possible DDR regional network

Activity 5.3 Follow up to and possible implementation of the recommendations formulated

Activity 6.1. Compilation and analysis by DCCU of info collected/ submitted

Activity 6.2 Drafting by DCCU of country and regional reports on the drug situations in the ECO region for approval by national focal points

Activity 6.3 Publishing/divulgation through the ECO DCCU web site of the produced material

Activity 7.1. ECO - DCCU participation in the drug-related activities not envisaged in the C38 Project Document.

Activity 7.2 Staff Travel

Activity 7.3 Project Evaluation report

Activity 7.4 Sundries

SCHeduled;

COMPleted;

Field Visit (FV);  Report Tripartite (RT);  Project Committee (PC);  Approved Disbursement (AD);  Notification National Executing/Implementing Agency (NN);  Final Product (FP)

• PROBLEM: Brief description of the problem;

• SOLUTION: Brief description of the solution worked out;

• SRC: source of the solution, i.e.  Implementing Agency (IA),  Field Office (FO),  Project   Coordinator (PO), Vienna HQ (HQ), Tripartite (TR), Project Committee (PC), etc.

• VER: mean of verification of the implementation of the solution applied including date of the executed verification (see VER above);